Lease Administrator

Based in Halifax, Nova Scotia, Rank Group is a full-service real estate firm, providing services such as property development, construction, property management, property maintenance, space design and planning. We thrive on building mutually open and honest relationships with our clients in all our projects, which is evidenced by our many long-standing relationships.

With over 4 decades of experience and success, Rank Group has developed, owns and manages more than 5 million square feet of space, with over 500 clients spread over commercial, industrial, retail and multi-residential properties across Atlantic Canada.

Rank Group has a current opening for a Lease Administrator. Reporting to Senior Vice-President, Leasing, the Lease Administrator is responsible for the day-to-day administration of leases, agreements, supporting documents, and other information within the organization.

Responsibilities:

• Accurately enter data into property software (Yardi) including: leases, renewals, sublets, options, assignments, amendments, terminations, settlement agreements, parking agreements, storage agreements, expirations, etc.
• Monitor the flow and status of negotiations including parameters such as conditions, obligations, possessions, offer/lease stage, and contract execution dates.
• Track and maintain all lease expirations option exercise dates and other critical information assigned in commercial leases.
• Ensure the documentation and procedures required for tenant move-ins or move-outs are carried out, including inspection reports and security deposit.
• Prepare reports detailing lease portfolio performance, including occupancy rates and vacancies
• Assist in ensuring documentation is in sync with landlord’s property software (Yardi)
• Ensure area certificates completed as required
• Communicate all leasing documents and other critical information assigned in commercial leases, to all relevant departments in the organization.
• Ensure each lease file contains a signed original lease, lease checklist, and ensure other details are correct and complete.
• Ensure all required items including lease documents, insurance, deposits, contact information, and other critical information are delivered by tenants on new lease transactions prior to occupancy; follow up with Property Management Team and Accounting on Tenant electrical requirements (i.e., meter transfers/terminations) as per Lease.
• Ensure physical and electronic documents are stored and kept up to date, as per the Company’s records management policy.
• Take and distribute meeting minutes.
• Other ad hoc duties to assist Leasing department

Requirements:

• Post-secondary education in a relevant field (e.g., Legal Administration, Business Administration, etc.).
• Previous experience as a Lease Administrator (ideally in commercial real estate) is a strong asset, but willing to train motivated individuals with a strong administrative and technical background.
• Superior attention to detail; and high level of accuracy.
• Strong technical aptitude, and ability to quickly learn new software programs.
• Knowledge of Yardi is a strong asset
• Working knowledge of commercial leasing terms, standard clauses and applicable leasing concept is preferred.
• Ability to work under pressure and juggle multiple priorities; meeting required deadlines.
• Ability to adapt to changes quickly in a fast-paced environment.
• Strong proficiency with Microsoft Office Suite (e.g., Excel, Word, Outlook, etc.), PDF’s, and other related software.
• Demonstrated ability to effectively communicate to different audiences.
  
  

What We Offer:

• Competitive salary
• Health/dental benefits
• GRRSP matching program
• Goodlife Fitness discount
• Pizza Fridays every month
• Opportunity to be part of a growing company, doing exciting things in our city!

How to Apply:

Please send resume to jobs@rankgroup.ca with subject line: Lease Admin. We thank all applicants for their interest, but only those selected for a pre-screen will be contacted.